IT project / system rollout template
Requirements to go-live and hypercare on a Gantt chart: design, build, testing, user acceptance and cutover.
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| Task | Status | Start | Finish | Duration | |
|---|---|---|---|---|---|
| 1 | ▾Discovery | Jan 5 | Jan 14 | 8d | |
| 2 | Kick-off and stakeholder interviews | Not Started | Jan 5 | Jan 7 | 3d |
| 3 | Requirements and acceptance criteria | Not Started | Jan 8 | Jan 14 | 5d |
| 4 | ▾Design | Jan 15 | Jan 22 | 6d | |
| 5 | Solution design | Not Started | Jan 15 | Jan 21 | 5d |
| 6 | Security and data review | Not Started | Jan 19 | Jan 21 | 3d |
| 7 | Design approved | Not Started | Jan 22 | Jan 22 | ◆ 0d |
| 8 | ▾Build | Jan 22 | Feb 11 | 15d | |
| 9 | Configure and develop | Not Started | Jan 22 | Feb 11 | 15d |
| 10 | Data migration scripts | Not Started | Jan 29 | Feb 9 | 8d |
| 11 | Integrations | Not Started | Jan 29 | Feb 9 | 8d |
| 12 | ▾Test | Feb 12 | Mar 3 | 14d |
…and 10 more rows
Dates are worked out from a sample start date; yours start from the Monday after you create the sheet.
What you get
- 9 columns, set up with the right types
- 22 rows laid out as a plan you can adjust
- A Gantt chart with dependencies, working days and the critical path
- A report and a dashboard: Tasks, Complete, Due in the next 14 days, Late, Tasks by status, Open tasks by person
Columns
- TaskText
- Assigned ToPerson
- StatusDropdown: Not Started, In Progress, Complete, On Hold
- StartDate
- FinishDate
- DurationDuration
- PredecessorsPredecessors
- HealthSymbol
- NotesText
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