Templates / Facilities & property
Preventive maintenance schedule template
Recurring checks for each asset, when they were last done and what's coming due.
Use this templateFree for 14 days, no card needed. Already have an account? Choose it under New sheet.
| Task | Asset | Frequency | Next Due | Overdue | |
|---|---|---|---|---|---|
| 1 | ▾Heating and cooling | ƒx | |||
| 2 | Replace air filters | Rooftop units 1-3 | Quarterly | Jan 19 | ƒx |
| 3 | Service boiler | Boiler room | Yearly | Mar 2 | ƒx |
| 4 | ▾Life safety | ƒx | |||
| 5 | Test fire alarms | All buildings | Monthly | Jan 8 | ƒx |
| 6 | Inspect fire extinguishers | All buildings | Monthly | Jan 8 | ƒx |
| 7 | Test emergency lighting | Stairwells and exits | Monthly | Jan 12 | ƒx |
| 8 | ▾Building | ƒx | |||
| 9 | Clean gutters and drains | Roof | Twice a year | Feb 2 | ƒx |
| 10 | Check door closers and locks | All entrances | Quarterly | Jan 26 | ƒx |
What you get
- 9 columns, set up with the right types
- 10 rows laid out as a plan you can adjust
- Formulas that work things out for you
Columns
- TaskText
- AssetText
- FrequencyDropdown: Weekly, Monthly, Quarterly, Twice a year, Yearly
- Last DoneDate
- Next DueDate
- Assigned ToPerson
- DoneCheckbox
- OverdueFormula
- NotesText
More templates for Facilities & property
Maintenance requestsRequests come in through a form anyone can use; assign, prioritise and track them to done.
Asset registerEquipment and fixtures: where they are, serial numbers, warranty dates and condition.
Vendor and contractor listWho you call for what, their contact details and when their contract or insurance runs out.
Start with the Preventive maintenance schedule template
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