Event plan template
Venue, vendors, marketing and event week on a Gantt chart counting down to the day.
Use this templateFree for 14 days, no card needed. Already have an account? Choose it under New sheet.
| Task | Status | Start | Finish | Duration | |
|---|---|---|---|---|---|
| 1 | ▾Planning | Jan 5 | Jan 15 | 9d | |
| 2 | Set goals and budget | Not Started | Jan 5 | Jan 7 | 3d |
| 3 | Book venue | Not Started | Jan 8 | Jan 14 | 5d |
| 4 | Event date confirmed | Not Started | Jan 15 | Jan 15 | ◆ 0d |
| 5 | ▾Vendors | Jan 15 | Jan 28 | 10d | |
| 6 | Book catering | Not Started | Jan 15 | Jan 21 | 5d |
| 7 | Book AV and staging | Not Started | Jan 15 | Jan 21 | 5d |
| 8 | Order decor and signage | Not Started | Jan 22 | Jan 28 | 5d |
| 9 | ▾Marketing | Jan 15 | Feb 12 | 21d | |
| 10 | Send save the date | Not Started | Jan 15 | Jan 15 | 1d |
| 11 | Registration opens | Not Started | Jan 23 | Jan 23 | ◆ 0d |
| 12 | Invitations and reminders | Not Started | Jan 23 | Feb 12 | 15d |
…and 7 more rows
Dates are worked out from a sample start date; yours start from the Monday after you create the sheet.
What you get
- 8 columns, set up with the right types
- 19 rows laid out as a plan you can adjust
- A Gantt chart with dependencies, working days and the critical path
- A report and a dashboard: Tasks, Complete, Due in the next 14 days, Late, Tasks by status, Open tasks by person
Columns
- TaskText
- Assigned ToPerson
- StatusDropdown: Not Started, In Progress, Complete, On Hold
- StartDate
- FinishDate
- DurationDuration
- PredecessorsPredecessors
- NotesText
More templates for Events
Run of showThe event day minute by minute: what happens, where, and who's responsible.
Event budgetEstimated against actual costs by category, with totals and the difference worked out for you.
Vendor trackerQuotes, deposits and balances for every supplier, with contact details.
RegistrationsGuests sign up through a form; track ticket types, dietary needs and check-in on the day.
Start with the Event plan template
It’s ready in a few seconds. 14-day free trial, no card needed.
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